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Thoughts - November 18, 2021

11 Key Roles on Virtual Event Production Teams



Thoughts Thoughts

It takes a village to produce a seamless virtual event. From prep work like equipping speakers with the necessary technical equipment to updating teleprompters and lower thirds on the fly, each team member on a virtual production brings a specific and essential skill that together creates a smooth and engaging virtual experience. Looking into planning a virtual event? Here are some of the key team members and roles to factor into the equation. 

Studio Producer

A Studio Producer oversees all facets of the production process. Responsibilities include but are not limited to: working with the client to help develop a narrative in pre-production, establishing the budget for a production, and handling all the scheduling for talent, equipment and personnel.   

Associate Studio Producer

An Associate Studio Producer’s main responsibility is assisting the lead producer with anything they may need. Duties may vary depending on the project, but can include organizing personnel, coordinating set assembly, operating a teleprompter, supervising lighting/sound or editing scripts.


The Director primarily handles the creative direction of the production from start to finish. Their many responsibilities include reworking the script, establishing a shot list, working with the producer to ensure that the proper equipment is on hand, and collaborating with audio engineers, post-production producers, and editors to finalize every aspect of the project.

Live Stream Producer

Live Stream Producers are highly skilled audio and video operators with a deep knowledge of bandwidth capacities and requirements. Their main  responsibility is to ensure a seamless process for a live stream or broadcast production. 

Audio Engineer

An Audio Engineer is responsible for the program’s sound quality. They set up all recording equipment, making adjustments to balance and equalize sound sources. There are two types of engineers: one that handles the recording of all sound on location, and another that manages post-production mixing and editing of all audio. 

Remote Contributor Producer

Remote Contributor Producers remotely manage the talent and assist them with live show cue calls. They ensure speakers remain on time and that they are given the proper instruction/cues of all needs or changes during the live show. 

vMix Operator

vMix Operators work with the Technical Director and Conference Platform Manager to ensure a smooth process for live session speakers by physically switching and making the transitions and changes in a live broadcast through a vMix bot. 

Conference Platform Manager

Conference Platform Managers (CMP) works with talent through the selected video platform to prepare and cue them before they go live.

Graphics Operator

The Graphics Operator maintains all graphic assets and needs. This includes but is not limited to:  lower thirds, title slides, animations, playback videos and speaker presentations. Graphics Operators can also be responsible for creating full screen graphics like segment titles or graphs depicting statistics about an event/person/company/etc.

Technical Director

The Technical Director (TD) is responsible for all technical aspects of the production, including operating the switcher, which cuts and advances the live program. They collaborate closely with the Director and Graphics Operator to ensure all program feed views are up to par.

Caption Producer

Caption Producers create and edit subtitles for live programming, which are accessed by deaf and hard of hearing viewers. With high attention to detail, they make sure captioning is accurate and ensure that the captioning software is compatible with the control room equipment.

Want to learn more about our virtual event and broadcast work? Browse our case studies.

Studio Sage ( is a full-service, state-of-the-art broadcast and green screen studio with the wisdom, tools and experience to help plan, produce and present customer messages directly to their audience — wherever they are. Run by creative and production experts, the space offers services ranging from video and voice recording to live streaming and platform management. Located in the heart of Chicago, Studio Sage is a division of EA Collective, a group of connection experts who create brand identities (Storyhorse), content (Studio Sage) and experiences (Agency EA).